This may seem too obvious to state, but it's surprising how many meetings occur without the right people there. Ask several other people for their opinion as well. This person should ensure that this information is distributed to all participants shortly after the meeting. Think of what overall outcome you want from the meeting and what activities need to occur to reach that outcome.
Managers must learn to properly organize and conduct meetings to contribute to organizational effectiveness.
There are several important principles to meeting management: Some situations benefit from having a meeting, and in other situations, one is unnecessary.
There are some common situations in which a meeting is needed. First, you are likely to need to meet if you are managing a project. Because projects involve multiple people and a lot of information, you will likely need to meet with individuals at various stages: Meetings may change in terms of content and frequency, depending on the stage of the project.
A second reason that a meeting is often called is when a supervisor needs to manage people. Managers need to meet with staff as a group or one-on-one to direct employees effectively. Typically, meetings to manage people are held at regular intervals.
A third reason to meet is when a manager must interact with a client. Client relationships may require meetings to pitch ideas, update the client on progress, or present a completed product or service.
A fourth situation in which a meeting is preferable is when written communication, such as interoffice memos or email, is burdensome. If issues are too complex for memos or email, a meeting may be a more efficient way to communicate.
Finally, managers may call meetings to address workplace problems. If a project is on the wrong course, or if there are interpersonal problems, a meeting may be the best way to address such problems. While a meeting is often the best way to accomplish work objectives, there are times in which a meeting is simply a waste of people's time.
There may be situations in which bringing a large group together to address an issue may only cause confusion or conflict. Additionally, there are some tasks that may be accomplished more easily and quickly, but just as effectively, by a smaller group subcommittee or an individual, then presented to the larger group for approval.
Thus, while meetings can be very useful in the workplace, managers should take care to determine whether they are truly necessary. The length and formality of a meeting will differ depending on what type of meeting it is. There are six basic types of meeting: A standing meeting is a regularly scheduled meeting, such as a weekly check-in with employees or a project meeting that occurs every month.
Because these meetings are recurring, they are easier to manage, with similar formats and agendas. Typically, these meetings are held on the same day and time, but they may be rescheduled if necessary. A topical meeting is one that is called to discuss one specific subject. This may be a work issue or a project task.Many companies embark on a strategic planning process, either formerly or informally.
Often, many parties in the organization are involved in the process, and the strategic planning session is a traditional occasion which brings the managers together to discuss the issues facing the company.
So whether it is the annual children’s vacation bible school, church picnic or a church anniversary celebration – having a template for church event planning is crucial to facilitating great church events..
Most events entail the same elements that can be part of an event template and the planning simply requires thinking through the details of each element. 1-day course: Business meeting training and Facilitation training.
The Diamond Model is a flexible business meeting outline for workshops and interactive meetings. Speak with certainty.
Decide the best strategic planning approach/process to use and customize it Create a committee of influencers to support you with assigned roles and accountabilities Develop the right agenda, establish realistic meeting guidelines and gain agreement/5(56).
Tips and advice on facilitating meetings and making them worthwhile, including facilitation roles, preparing a meeting, active listening, problems in meetings and large groups. Business Modelling Workshops. Working with all the relevant stakeholders we design and facilitate business modelling workshops where clients define customer segments, value propositions, customer relationships, channels, key supporting activities, partners .